Senior Outsourcing Specialist

Company Description

To create revolutionary, story-driven RPGs which go straight to the hearts of gamers — this is our mission. Want to dive deeper into our company’s culture? Explore our social media and check out our YouTube channel and Beyond the Game Blog where we share behind-the-scenes insights and stories direct from our team members!

Job Description

We are looking for a Senior Outsourcing Specialist to support and independently manage outsourcing activities and relationships with external studios.

The Senior Outsourcing Specialist will play a key role in coordinating outsourcing engagements across game development, ensuring smooth collaboration between internal teams and external partners, competitive commercial conditions, and timely delivery of high-quality work.

The role requires close cooperation with Production, Development, Legal, Finance, as well as direct collaboration with external studios throughout the full outsourcing lifecycle — from vendor selection and contracting to delivery and performance evaluation.

Daily responsibilities

• Independently manage assigned outsourcing engagements and relationships with external studios across art and co-development.
• Act as a key communication point between internal teams and external partners, ensuring clear expectations, responsibilities, timelines, and deliverables.
• Support internal teams in defining outsourcing requirements and preparing scopes of work before engaging external partners.
• Coordinate with internal stakeholders and external studios to ensure that creative requirements, technical constraints, pipelines, and ways of working are clearly established before production begins.
• Conduct vendor selection processes, including RFI, RFQ, market research, offer evaluation, and commercial comparisons.
• Prepare, coordinate, and negotiate agreements and Statements of Work with external partners, including scope, pricing, commercial terms, timelines, and other key conditions.
• Work closely with Producers and Development teams to ensure outsourcing activities remain aligned with project priorities, schedules, and changing production needs.
• Track and assess vendor performance, including quality, delivery, communication, flexibility, and commercial performance.
• Maintain accurate information on external partners, capabilities, rates, cooperation history, and performance.
• Identify opportunities to improve commercial conditions, consolidate external spend, or introduce alternative vendors where appropriate.
• Contribute to the development and continuous improvement of outsourcing processes, guidelines, tools, and best practices.
• Support outsourcing planning and provide market insights regarding vendor capabilities, capacity, pricing, and availability.

Qualifications

• At least 5–7 years of relevant professional experience, preferably in outsourcing, external development, procurement, vendor management, production, or a related area.
• Experience independently managing external vendors or service providers and coordinating cooperation across multiple stakeholders.
• Strong understanding of vendor selection, commercial negotiations, contracting, and ongoing vendor management.
• Experience working with Statements of Work, pricing models, estimates, schedules, and commercial proposals.
• Strong organizational skills and the ability to manage multiple outsourcing engagements and priorities simultaneously.
• Ability to identify risks, escalate issues when necessary, and proactively drive topics toward resolution.
• Strong communication and stakeholder management skills, with the ability to work effectively with both creative/technical teams and business functions.
• Confidence in negotiating with external partners and challenging commercial proposals when necessary.
• Ability to work independently while collaborating closely with Producers, Development teams, Legal, Finance, and Procurement.
• Very good command of English, both written and spoken.

Additional Information

Working Mode

• Office-First — Working primarily from Warsaw or Kraków office for a minimum of 10 days per month.

Health & Well-Being

• Private medical healthcare — a selection of medical plans with dental care and unlimited rehabilitation to choose from, which are also accessible for your partner and relatives.
• Life insurance — comprehensive pension and insurance plans to protect you and your loved ones.
• Annual screenings for cancer prevention covered by the company.
• Psychological and psychiatrist care — free mental health support and various well-being initiatives.
• Sports card — gain access to a wide number of sporting and fitness facilities across the city.
• Menstrual leave — employees who menstruate can take one extra day off when experiencing period pain.
• RED Parents Network — support for working parents, including childcare benefits, and family-friendly events.
• RED Summer Camp for Kids — a fun summer program for children aged 5–12, majoritively paid by the company.

Perks & Professional Growth

• A welcome pack filled with goodies — to help you feel right at home once you join the team.
• Trainings, lectures, and courses — workshops and trainings for each employee, knowledge-sharing initiatives, online tutorials, and e-learning classes are all available. There’s always something to learn!
• REDs have access to the cafeteria platform through which they can receive subscription benefits, additional medical packages or vouchers and codes to shops, cinemas, and public transport reimbursement.
• Gifts for newborn rebels and regular chances to nab some cool swag!

Social Activities & Life in the Office

• Dog-friendly office — dog owner? Bring your pooch with you and look after them while working! There’s always a furry friend or two to meet at the studio.
• Social events — we host regular gatherings at the studio where we can all unwind, play games, and just have some fun together.
• Healthy selections — ​​canteens.
• Truly international working environment — a chance to meet and work with a diverse selection of people from all around the world.
• Sustainability is an ongoing commitment for us, and our campus has  electric car charging points, green zones, and much more. Read all about it on our Beyond the Game Blog.
• A designated space for your bicycle, as well as bicycle repair equipment and showers available whenever you need them.
• An onsite, well-equipped gym with a climbing wall, daily Gym Assistant support, and yoga and boxing classes.
• No dress-code — we like to keep it casual.

Estimated pay range for this position: 14 000 - 19 300 PLN gross monthly. Final offers are dependent on job-related factors like experience and qualifications.

Contract type in Poland: Employment contract (umowa o pracę).

If you've observed any irregularities (i.e. legal or ethical violations) in our recruitment process, please click here to report them anonymously.

#LI_in-office